Privacy
You can read this calendar without telling us anything. If you sign up for Trials Calendar Weekly, ask for a reminder about an event, or send us a date, an organisation, or a correction, this is everything we hold, and how to get rid of it.
Who holds it
First Crack Studio Ltd, of 5 South Charlotte Street, Edinburgh EH2 4AN. Registered in Scotland, no. SC900936. Write to tadas@trialscalendar.com about anything on this page and a person will answer.
If you sign up for Trials Calendar Weekly
We keep 5 things, and only for as long as the section below says.
- Your email address, to send you Trials Calendar Weekly and nothing else.
- Your nearest town, if you gave one, so the email can start with what’s on near you. It’s a town from our list, never your actual location.
- The times you signed up and confirmed, and the IP addresses they came from. This proves someone at your address asked for the subscription, and the law requires us to be able to show it.
- When the last email went out to you, so you never get the same one twice.
- A secret, carried in your links. The confirm and unsubscribe links in your emails each hold one, and it’s how those links know whose subscription they’re for. Anyone who has one of your links can unsubscribe you with it.
Nothing is sent until you click the link in the confirmation email, and every email after it carries an unsubscribe link that works in one click. We don’t sell, share, or rent your address, and we won’t email you about anything other than the week’s events.
We rely on your consent to send it, and on our own legitimate interest in being able to prove that consent to keep the record of when you gave it, only for as long as you’re subscribed.
If you ask for a reminder
Remind me, on an event’s page, asks for your email address the first time. We keep these.
- Your email address, to remind you before the event and to tell you if it’s cancelled, moved, or updated. It isn’t added to Trials Calendar Weeklyunless you ask for that as well.
- Which events you asked about, and how each one stood the last time we told you about it, so you hear about a change once.
- The times you asked and confirmed, and the IP addresses they came from, for the same reason we keep them for Trials Calendar Weekly.
- A secret for each reminder, carried in its links. Anyone who has one of your reminder emails can use its links to set or stop your reminders.
Confirming a reminder, or opening an event from one of its emails, also leaves your address’s secret in your browser, so the next reminder takes one tap instead of another email. It stays on your device and is only sent to us when you press Remind me or stop a reminder. Anyone using that browser can set or stop reminders for your address, and clearing your browsing data removes it.
Nothing is sent until you click the link in the confirmation email. We rely on that consent to send reminders, and keep the record of it only while you have one.
If you send something in
The forms for adding an organisation, adding a date, and updating an entry all ask for an email address. We keep it with what you sent.
- Your email address, and your name if you gave one, so we can tell you what happened to what you sent and ask you about it if something’s unclear. We use them for those two things and nothing else.
- What you sent: the link, what you typed, the organisation, whether you run it, and the entry you sent it from. None of it is published. A date that goes on the calendar comes from the organiser’s own public page and is credited to that page.
- A logo, if you attached one. It’s shown to nobody until a person has looked at it and put it on your page. If we don’t approve it, we delete it as soon as we’ve decided about your submission. If we do, we keep the file you sent for 14 days after that and then delete it, so the only copy left is the one on your page.
- The time you sent it and the IP address it came from, so one machine can’t flood us with submissions.
- What we decided, and when we told you, so you’re never emailed about the same thing twice.
Your address is never published, never passed on, and never added to the Monday email. If you want that, it’s a separate signup you make yourself. We rely on our legitimate interest in answering someone who wrote to us, which is also why there’s no box to tick, because we can’t reply to a submission without the address it came with.
Your browser also remembers the address you last sent with, so you don’t have to type it again here or in the signup for Trials Calendar Weekly. It stays on your device, is never sent anywhere on its own, and the “Not you?” link under either form clears it and your town.
What we count
No cookies are set, so there is no consent banner to click past. Your browser does hold a few things for you: what you left the calendar showing, whether you closed the offer of the email above it, the town you last looked from, the address you last gave us, if you’ve given one, and, once you’ve confirmed a reminder, the secret described above. They stay on your device, none of them is ever sent anywhere on its own, and clearing your browsing data clears them. We count pages opened, filters used, and dates saved, so we know which parts of the calendar are worth keeping. Nothing in those counts says who you are, and if you have never subscribed or asked for a reminder there is nothing here that could.
If you have subscribed or asked for a reminder, a few more moments are counted: confirming, leaving, setting or stopping a reminder, and an email going out to you. Your address is never sent to the company that counts them. A number that stands for you is sent instead. While you’re subscribed, we can trace that number back to you. It stops leading anywhere the moment you unsubscribe, because what it pointed at is deleted.
The maps, on the calendar and on an event’s page, are drawn by OpenStreetMap. Showing one asks their servers for the part of the map on your screen, which, like any request, tells them your IP address. Nothing else is sent with it, and a page with no map on it sends nothing to them at all.
How long we keep it
- Unsubscribe, and everything above is deleted immediately, with nothing held back. We can’t tell you apart from someone who never subscribed, and neither can anyone who asks us. The copies Resend holds of emails already sent to you are the one exception, and we’ll ask for those to go too if you want.
- Until then, we keep it for as long as you want the email.
- A reminder is deleted when its event has happened, when you stop it, or when you unsubscribe. An address that only asked for reminders is deleted once it has none left.
- Sign up or ask for a reminder and never click the confirmation link, and it’s deleted within 30 days.
- Something you sent in is deleted 90 days after we’ve answered you, address and all. Until we’ve answered you it stays, however long that takes, because we still owe you a reply. Ask us sooner and it goes sooner.
Who else sees it
Four companies handle it on our behalf, under contract, and none of them may use it for anything of their own.
What you can ask for
A copy of what we hold about you, a correction, or its deletion. Also to object to us holding it, or to have it sent to you in a portable form. Email tadas@trialscalendar.com and we’ll answer within a month, at no charge. Ask us to delete you and we pass that on to the 4 companies above, so their copies go as well as ours. You can delete yourself from our own list without writing to us: unsubscribing is deletion, the link is at the foot of every email, and the signup page takes it too.
If you think we’ve handled your data badly, tell us first, then the Information Commissioner’s Office, the UK regulator, at ico.org.uk.
Last updated 18 September 2026.